MyFiles is designed as an online portfolio and storage area for digital work.
However, if you want to save or use files elsewhere (like display boards or pupil workbooks), you have several options:
Downloading Files
Navigate to the file you want to download in MyFiles or Pupil Files
Hover over the file and click the green ‘i’ icon to open the options menu
Click on the Download option
.
Note:
Some file formats (e.g. j2create files) don’t support direct downloading. For those, use the PDF export method described below
Generating a QR Code
Creating a QR code allows you to share a link to a file without downloading it. When scanned using a mobile device (such as a tablet or webcam), the QR code will open the file directly.
To generate a QR code:
Hover over the file and click the green ‘i’ button
Select ‘QR code’ from the options
A QR code will be created
You can:
Save it to MyFiles, or
Download it to an external storage area
To allow access without a J2e login:
Tick the ‘publish’ checkbox
This will make the individual file publicly accessible via the QR code
It does not give access to your full MyFiles or Pupil Files areas
Important
- Think carefully before ticking ‘publish’, especially if the file includes sensitive content like pupil photos
- If in doubt, leave the file unpublished so it’s only accessible to J2e users within your school
Exporting a File as a PDF
You can save a J2e file externally by exporting it as a PDF. This is useful for printing, archiving, or sharing outside the J2e environment.
To export as a PDF:
Open the file you wish to save
Click the ‘Print’ button (usually found in the toolbar)
When the print dialog box appears, choose ‘Save as PDF’ from the printer options
You may also have the option to save directly to cloud storage (e.g. Google Drive), depending on your setup
Click ‘Save’
Choose your desired save location
Click ‘Save’ again to complete the process
